My client is seeking a meticulous and detail-oriented Document Controller to join their team. The Document Controller will play a pivotal role in ensuring the organization, tracking, and management of documents within the company. If you are highly organized, possess strong attention to detail, and are committed to maintaining accurate records, we encourage you to apply for this position.
Key Responsibilities:
- Document Management:
- Establish and maintain efficient document control processes and systems.
- Ensure the accurate classification, filing, storage, and retrieval of documents, both electronic and hard copies.
- Implement document version control procedures to prevent errors and discrepancies.
- Document Tracking and Distribution:
- Monitor the flow of documents, ensuring they are reviewed, approved, and distributed in a timely manner.
- Keep track of document status, update logs, and provide regular reports to management.
- Distribute documents to the appropriate departments or individuals according to established procedures.
- Quality Assurance:
- Verify the accuracy and completeness of documents and records.
- Conduct periodic audits to ensure compliance with document control policies and procedures.
- Collaborate with internal teams to address any discrepancies or issues promptly.
- Documentation Archiving:
- Manage the archiving and disposal of obsolete documents in compliance with company policies and legal requirements.
- Maintain an organized and accessible document archive for historical records.
- Training and Support:
- Provide training and guidance to staff on document control processes and best practices.
- Serve as a resource for document-related inquiries and support.
- Security and Confidentiality:
- Implement and enforce document security protocols to protect sensitive information.
- Ensure the confidentiality and integrity of critical documents.
Qualifications:
- Bachelor's degree in Business Administration, Information Management, or a related field (Associate's degree or equivalent experience may be considered).
- Proven experience as a Document Controller or in a similar role, with at least 4 years of experience.
- Proficiency in document management software and tools.
- Strong organizational and time-management skills.
- Attention to detail and accuracy in record-keeping.
- Excellent communication and interpersonal skills.
- Knowledge of document control standards and best practices.
- Ability to work independently and as part of a team.
- Familiarity with industry-specific document requirements is a plus.
Join their team and play a crucial role in ensuring the efficient and compliant management of documents within their organization. If you are dedicated to maintaining order and accuracy in documentation, we encourage you to apply for this position.
Application Process: Please submit your resume and a cover letter detailing your relevant experience and qualifications for the Document Controller position. We look forward to reviewing your application.
