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Document Controller

Job Description

Document Controller

Location: Utrecht, Netherlands

Start: ASAP

Duration: 12 month contract, options to extend.

Type: Freelance contract

Rotations: Monday-Friday, 8 hours day.

Project: Offshore Wind Farm.

Job Description:

· Processing the issue, storage and retrieval of project documentation internally or externally produced using the EDMS

· Provide document control services to the project team to maintain the timely flow of project documents within the EDMS

· Expedite critical document transactions between internal and external organisations including approvals bodies, by monitoring transaction timescales, actively driving the request and receipt of certification/approvals and contractually important documents as directed by Package Managers.

· Maintain a detailed record of critical document progress at an individual document level, and by publishing a weekly report for Senior Managers

· Internally expediting all critical documentation to ensure that it is reviewed and returned to the contractor/supplier within the agreed timescales.

· Expedite missing documents by chasing originators via email, telephone calls and possibly meetings.

· Co-ordinating on a daily basis with Package Managers to ensure critical documents are obtained distributed and retained correctly

· Actively manage the processing of project documentation utilising internal resource and the EDMS.

· Co-ordinate with Package Managers to ensure the organised exchange of documents with co-workers, contractors or vendors.

· Act as a point of contact for all internal and external organisations with respect to document control issues relating to the programme.

· Maintain a controlled hard-copy filing systems for accepted 'wet signature' documents.

· Produce and maintain specific site documentation logs and records using EDMS & spreadsheets for:

o Correspondence

o Risk assessments and method statements

o Site diaries

o Minutes

o Stakeholder complaints

o Technical Queries, Requests For Information etc.


  • Based Locally
  • Ideally some offshore wind experience
  • Minimum of 3 to 5 Years' experience as a document controller on a large engineering / construction project preferred

If interested please apply within.