Direct report of site manager, site administrative will support site manager and site team in all administrative tasks. In accordance with the EHS & quality standard, the schedule and the budget following compliance. Plans, procedures of assembly, and associated documents are made in English language; reports listed below will be made English.
Translation Interprets written or spoken material into another languages, ensures meaning and context are maintained, creates glossaries or term dictionaries, possesses knowledge of multiple languages, works with individual clients and corporations. Reads through or listens to material in english/polish language, ascertains understanding of the meaning and context of that material, and converts it into a second language Polish/english, making sure to preserve the original meaning. Translates meetings exchanges and direct communications. Interface with translator companies and follow up of translation of documents.
Documents control - correspondence Manage the site daily correspondence (receipt/ registration/ filing/ distribution/copies/ etc..) Managing the site office courier service for international and domestic. Support Site Quality Manager for the documents control of the power plant. Issuance of official correspondence & tracking (log book). Perfect usage of PCDMS & PTS for documentation management
Office facilitation Organize meetings as requested by the Site manager. Maintain accurate date correspondence register. Provide the site manager a weekly report regarding the status of site. Organization of corporate functions and events. Active participation in the site management meetings. Development / documenting and distribution of site minutes of meetings as requested by the SIM. Assisting in the daily planning/ organization of the site management team. Assisting with the preparation of presentations etc. as requested by the SIM. Coordinates the IT maintenance and service. Supports SIM in daily office work. Provides assistance to site staff as requested. Ensures the site staff have the administrative facilities and resources to function effectively / maintains the office stationery.