Cost & Claim Manager

Cost & Claims Manager

Location: Northern Spain.

Duration: 2+ years work.

Rotations: Monday-Friday.

Hours: 8 hours a day.

Start date: July/August.

*Until end of year working at home, Jan 2025 on site.*

Project Description and responsibilities:

By supporting the project in the areas of team organization, control and cost allocation in SAP/WBS, the cost & claims controller will see their role and responsibility increase with the development of the project through the design phases.

Every new design phase will bring additional needs and workload, driven by the implementation and closure phases requiring a higher contribution of this function, thus a higher need of good coordination.

This function provides an important assistance to the project managers by allowing them to focus mainly in the engineering design, construction and commissioning and removing from them the workload of cost & claims management tasks.

The cost & claims controller has a key role in expansion projects to guarantee that all purchase orders of the project are correctly allocated to the correspondent WBS, hence guaranteeing a good knowledge and control of the project budget.

Integrating the project team, the cost & claim controller is responsible to follow all systems to manage / track purchase orders and goods receipts, responsible management of miscellaneous non-PO purchases, establish and maintain systems for allocation of project costs in SAP/WBS, and receive, analyze, follow up and guarantee that all claims and Contract Change Orders are dully manage until they are rejected or accepted in collaboration with the corresponding Project Manager.

Primary Tasks and responsibilities:

*Cost & claims control:

o Establish and maintain systems to issue and track purchase orders in SAP, guaranteeing correct WBS allocation

o Issue and track Shopping Carts (SCs), Purchase Orders (POs) and goods receipts (GRs) inS AP in a timely manner

o Actively manage SAP/WBS cost allocation and highlight variations

o Provide actuals per WBS to support forecasting by Project Managers

o Actively manage all claims and Contract Change Orders assisting the corresponding Project Manager to deal with them.

o Stewardship of Engineering procurement card (ProCard) for all non-travel related miscellaneous purchases, ensuring appropriate use of Procard vs Purchase Order, leadership approval according to Local Approval Matrix (LAM)

o Consolidate quarterly and monthly project cost forecast reported by Project Managers

o Provide data for a correct and timely update forecasts in Planisware

o Oversee updating of SAP/ARIBA files

o Maintain and manage a healthy and motivating work environment

o Improve and formalize monthly departmental reports/ meeting

* General duties:

o Carry out assigned tasks and duties in a safe manner, in accordance with instructions, and to comply with environmental, health & safety rules/procedures, regulations and codes of practice.

* Perform cost control support to the projects when needed, undertaking any additional tasks commensurate with the role as and when required

Technical Profile requirements:

*University degree or College diploma specializing in business administration or a technical field

* Experience in industrial projects, preferably linked to engineering or operations

* Competent and fluent (written and verbal) in Spanish and English

* Computer literacy with good working knowledge of the MS Office package

* Experience with SAP and Ariba software

* Knowledge of EHS standards and industry good practices

* Must have the Knowledge, Experience and Skills to conduct their tasks in accordance with the rules and procedures set down.

Non-Technical Profile Requirements :

* Organized

* Team worker

* Result oriented and timely delivery

* Positive mindset

* Capable to work in matrix organizations

* Problem and conflict solver

* Flexible and resilient to work in ambiguous situations with limited supervision

* Coaching skills

* Good communication