Project Administrator

Project Administrator
 
Duration: 27/10/2026 – 30/06/2027
Location: Hamburg, Germany 
Type: Freelance
Rotations: Mon-Fri/8 hrs a day
 
Project administrator for the Thor Project - working will be done in Hamburg Germany

Scope of work:
Liaise with the PMO to determine what administrational expectations are on the project

· Creation of a shared mailbox

· Creation of an organizational chart & management

· Setup of folders to store project structure documents

· Creation of a MS Teams project team channel & management

· Setup of distribution lists & management of distribution lists

· Setup of meeting and meeting series & management of meetings and meeting series

· Arranging introductions and guidance for new joiners on project related topics

· Independent organization and coordination of administrative tasks within the project

· Appointment management as well as preparation and follow-up of meetings (organization of conference rooms, compilation of documents, agenda, preparation of minutes, taking minutes etc.)

· International correspondence with internal and external business partners

· Professional preparation and editing of presentations and documents

· Management and ordering office supplies (project)

· Management of meetings and meeting series

· Maintenance of the filing system

· Ordering of PPE (project related)

· Preparation of purchase requisitions

· Processing and checking invoices and payment orders

· Processing and distribution of all incoming and outgoing project correspondence

· Planning and organization of project events

· Organization of cards and gifts for special occasions for project colleagues

· Billing of invoices for project business meals and projects events

· Conference room booking

· Catering booking

· General ad hoc duties